Use cases & example prompts – REPSLog

Once you have connected ChatGPT or Claude to REPSLog (see the connection guide), you can log and review your REPS work hours in plain language. This article gives you ready-to-use prompts grouped by what you want to do, plus tips for getting accurate results.

All examples use fictional properties and categories (for example, "Maple St condo"). Swap in your own names.

Before you start: what the assistant can do today

The assistant can create, read, edit, and delete your time logs, and read your reference data (properties, categories, and participants). Deleting an entry is permanent, so be clear about which log you mean.

Behind the scenes the assistant uses these capabilities:

Create a time log
Edit a time log
Delete a time log (permanent)
List your time logs (with filters)
Get an hours summary (totals, broken down different ways)
List your properties, categories, and participants
Read a couple of your account settings

It does not have any other powers. Your properties, categories, and participants are read-only through the assistant, so if a prompt asks to change those (for example, "create a new property" or "rename a category"), the assistant will tell you to do that in the REPSLog app.

Logging time

Use these to create new entries. Be specific about duration, date, property, and category for the cleanest result.

"Log 90 minutes of bookkeeping at the Maple St condo today."

"Add 2 hours of repairs under Maintenance at the Oak Ave duplex yesterday."

"I spent 45 minutes on a tenant call for the Birch Lane house this morning. Please log it."

"Log 3 hours of property research for the Cedar Court rental on May 28."

Tip: The assistant resolves names like "Maple St condo" or "Maintenance" by looking up your actual properties and categories. If a name is ambiguous or does not exist, it will ask you to confirm or pick from your list.

Tip: Always give a date. "Today" and "yesterday" work, but for anything older, use an explicit date ("on May 28") so the entry lands on the right day.

Reviewing your logs

Use these to read back entries. You can filter by date range, property, category, and short-term vs long-term rental.

"Show my last 10 time logs."

"What did I log for the Maple St condo this month?"

"List all my Maintenance entries between April 1 and April 30."

"Show every time log I have for my short-term rentals this quarter."

"What hours did I record on May 15?"

Tip: Short-term rental (STR) vs long-term rental (LTR) is a built-in filter. You can say "short-term rentals" or "long-term rentals" and the assistant will narrow to matching properties.

Getting summaries and totals

Use these when you want numbers rather than a list. Summaries can total your hours overall or break them down by property, by participant, or by STR vs LTR. Material-participation hours are available too.

"How many material-participation hours have I logged this year?"

"Summarize my STR hours by property for Q1."

"How many hours have I logged at the Maple St condo this year?"

"Break down my total hours by participant for 2026 so far."

"Compare my short-term vs long-term rental hours this year."

"What's my total logged time between January 1 and March 31?"

Tip: Summaries respect the same filters as lists (date range, property, category, STR/LTR), plus participant. Combine them: "Summarize my Maintenance hours at the Oak Ave duplex this quarter."

Looking up properties, categories, and participants

Use these to see what you have on file, or to check a name before logging.

"List my properties."

"What categories do I have?"

"Who are my participants?"

"What categories do I have? Then log 2 hours of repairs under Maintenance yesterday."

Tip: You rarely need to run these on their own. The assistant looks names up automatically when you log or review time. They are handy when you have forgotten an exact name or want to confirm your setup.

Putting it together

A natural session might look like this:

"List my properties." → "Log 2 hours of bookkeeping at the Maple St condo today." → "Now show me my total hours at the Maple St condo this month."

The assistant chains these steps for you, so you can usually just ask for the end result:

"Log 2 hours of bookkeeping at the Maple St condo today, then tell me my total hours there this month."

Quick reference

You want to...	Try a prompt like...
Log time	"Log 90 minutes of bookkeeping at the Maple St condo today."
Review entries	"Show my last 10 time logs."
Filter by property	"What did I log for the Maple St condo this month?"
Filter by STR/LTR	"Show my short-term rental logs this quarter."
Material-participation total	"How many material-participation hours have I logged this year?"
Summary by property	"Summarize my STR hours by property for Q1."
Summary by participant	"Break down my total hours by participant this year."
See your setup	"List my properties." / "What categories do I have?"

Need to fix something?

You can edit or delete a log right from the assistant, just ask:

"Change yesterday's bookkeeping entry to 2 hours."

"Update my last Maple St condo log to the Maintenance category."

"Delete the duplicate entry I just created."

Deleting a log is permanent, so be specific about which entry you mean (for example, reference its date and property). Your changes sync to the REPSLog app immediately, and you can always edit or delete there too.